On the same line, but on the right hand side of the page, and in
all capital letters, write the words, FOR FURTHER INFORMATION:
Underline this, and immediately below, but not in all capital
letters, type your name - your phone number - and your address...
Skip a couple of spaces, then in all capital letters - centered
between the margins - type a story headline, and underline it...
Skip a couple of spaces, and from the left hand margin, all in
capital letters, type the words, FOR IMMEDIATE RELEASE: From
there on, it's the news or publicity story itself.
You can write the headline before the story, and then a story to
fit the headline - or the story before the headline, and then a
headline to fit the story - either way, it's basically the same
as writing a space ad or a sales letter... You attract attention
and interest with the headline and fill in the details with your
story.
Here's an example of the headlines we use on publicity blurbs
for MONEY MAKING MAGIC:
HELP IN MAKING ENDS MEET
NEW PUBLICATION FOR EXTRA INCOME SEEKERS
Notice how we continue to sell or involve the editor - His
readers are always looking for better ways to make ends meet,
and he's specifically interested as to what our promise
involves... He wants his readers to "think well" of him for
enlightening them with this source of help, so he reads into the
story to find out who, what and how...
Suffice it to say that your headline, and the story you present
to the editor, must sell him on the benefits of your product or
service to his readers. Unless it specifically does this, he'll
not use it. You must sell the first person receiving your
materials. Keep this fact uppermost in your mind as you write
it. The person you send your press or publicity release to,
must quickly see and understand how your product or service will
benefit his readers - thereby making him a hero to them - and he
must be assured it will do what you promise in your headline.
Come right to the point and say your product is lower in price,
more convenient to use or in what way your product or service is
useful to the people in general. It's also a good idea to
include a complimentary sample of your product or an opportunity
for him to sample your services.
Remember, the editors receiving your information are fully aware
of your purposes - Free Advertising! They are not in the least
interested in you or your credentials - If you've sold them on
the benefits of your business to their readers, and they want
background details, they'll call you. That's why you list your
telephone number and address...
These people are busy people. They have not got the time nor
the interest in reading about your trials and tribulations or
plans for the future. They want only "a flag" that alerts them
to something new and of probable real interest to their readers.
Sell the editor first. Convince him that you've found the
better mousetrap. Show him that your product or service - that
your business - fills a need and/or will interest a large
segment of his readers, his viewers or listeners.
When an editor uses your publicity release, always follow-up
with a short thank you note. Never, but never send a publicity
release to an editor and then call or write demanding to know
why he didn't use it, use it as you wrote it, or only gave you a
quick mention. Do this once, and that particular media will
"round-file" any further material received from you, unopened!
If your first effort is not used, then you should review the
story itself; perhaps write it from a different angle; make
sure you're sending it to the proper person - and try again!
As stated earlier, these people are busy, with hundreds of
publicity releases passing across their desks every day - They
only have so much space or time - therefore, your material has
to stand out and in some way, fit with the information they -
the editors - want to pass along to their readers, viewers or
listeners. Regardless of your business, product, or service,
you must build your press release - write it - around that
particular angle or feature that makes it beneficial or interest
to the readers, viewer or listeners of the media you want to run
your press release. Without this special ingredient, you're
lost before you begin!
The timing of your press release is always important. Try to
associate your press release with current events in the news. A
story on job lay-offs and increased unemployment carried in the
newspapers, on TV and radio would prompt us to get a publicity
release out to all the media on the help and opportunity offered
by MONEY MAKING MAGIC! Say there's a deluge of chain letters
and pyramid schemes making the round - the media picks up on it
and attempts to warn the people to beware... Within 5 days, we
would get a publicity release out, explaining the availability
of our report on chain letters and pyramid schemes - a report
that explains everything from A to Z - who're the winners and
who're the real losers.
There's another kind of timing also to keep in mind...
Publication deadlines... For best results, always try to time it
so your material reaches the editor in time for the Sunday
paper. This is because that's when the papers have their
greatest circulation; the most space is available; and the
people, the most time to read the paper.
For articles you'd like to appear in the Sunday paper, you'll
generally have to get your release in at least nine days prior
to the date of publication. If you're in doubt, call and ask
about the deadline date.
IN SUMMARY:
Choose the media most likely to carry your press release.
Select those that carry similar write-ups on a regular basis.
Always use a cover letter of some kind. It pays to call ahead
to find out the name of the person you should be sending your
press release to.
Use the proper press release form, complete with a headline that
will interest the man deciding whether or not to use your item.
Be sure your press release is letter perfect - no typo's or
misspelled words - and don't photo-copy - always have each
letter or press release individually typed or printed.
When your item is used, send a thank you note or call the editor
on the phone and thank him for using your press release.
Never, but never call or write an editor demanding to know why
he didn't use your press release, why he had it rewritten or cut
it short - just try, and try again!
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